Home page

Proposal Terms

Thanks for taking just a few moments in here …   Terms and conditions can be such a bore so the summary is this:

We will look after you really well. In all respects of doing business together we will be reasonable and expect you to be reasonable also. Business will be done with integrity, care and skill. Where something happens that needs someone to take responsibility we will continue to be really good in our approach.

Because reality is not always as soft and lovable as a teddy bear we have outlined it all below:

These terms can be updated without notification. However, you will be notified regarding any update that would significantly impact your business.

 Terms of Trade:

1.     Definitions

In these Terms unless the context otherwise requires:

  • Company means Effective Limited trading as Smarter Tech.
  • Buyer means the person, or company buying the goods from the Company.
  • If you are using our Services on behalf of a business, that business accepts these terms. It will hold harmless and indemnify Smarter Tech and its affiliates and employees from any claim or action arising from or related to the use of the Services or violation of these terms, including any liability or expense arising from claims, losses, damages, judgements, litigation costs and attorneys’ fees.
  • Products and/or services mean the products and/or services being purchased by the Buyer from the Company.
  • Contract means the contract between the Company and the Buyer for the purchase of the goods.
  • Date of the contract means where the contract arises from a quotation given by the Company, i) the date of acceptance of the order by the Company; or ii) Where the contract arises from a quotation given by the Company, the date upon written notification of acceptance of the quotation is received by the Company.
  • Contract price means the price of goods as agreed between the Buyer and the Company.
  • Person includes a corporation, association, firm, company, partnership or individual. Quotation shall mean price on offer for a fixed term. Manager is the companies appointed decision maker.
  • PPSA means the Personal Property Securities Act 1999.
  • ‘Us’, ‘we’, ‘our’, ‘me’ or ‘I’ refers to Effective Limited trading as Smarter Tech or, in a contextual discussion, any partner of Smarter Tech.
  • ‘Service’ can be a word used to describe products also. When the word Service is used it may mean products and Services contextually.
  • ‘Issue’ may also mean concern, fault, degradation, failure, problem, contention, gripe, argument or any unsatisfactory event that may happen.
  • ‘You’ means you, your company or your entity in relation to us as your supplier. This will include any parties associated or connected with ‘you’ in terms of business together.
  • ‘Significant’ means strongly and potentially for an average party in an average circumstance with average methods and mode of operating in an average way.
  • Quotation means proposal, estimate, discussion document or any other way of signifying probably or potential costs for any work.


Conditions: Smarter Tech will always manage and maintain you as a respected client to ensure a smooth offering. We will use ‘experts’ to achieve the very best solution possible. Smarter Tech prides itself on it’s excellent solutions including the 3rd party supply arrangements we have. These exist to maximise for you complete satisfaction in both Service and Solution. We are constantly modifying our organisation in an effort to best meet your needs. Our website and our Services may change without notification. However, you will be notified regarding any significant change that may affect your business. These terms control the relationship between The Company and you. They do not create any third party beneficiary rights.

2.     Quotation

The Buyer may request a Quotation from the Company setting out the price and quantity of the Goods to be supplied. If the Quotation is acceptable to the Buyer, the Buyer may place an order within an acceptable timeframe. Our proposals, estimate and quotes are provided with a monthly operational cost option as well as a one off capital expenditure. 

See our Proposal Terms and Conditions to understand standard procedures

3.     Acceptance

3.1 If any instruction is received by the Company from the Buyer for the supply of products and/ or services, it shall constitute acceptance of the terms and conditions contained herein. Upon acceptance these terms and conditions are definitive and binding.

3.2 Instruction indicating an agreement equals – A signed proposal – Any action requested by email or any other recorded format that requests completion of any step from within the Company to the provided proposal that is held on file for the client.

3.3 Unless such ‘informal’ requests do not specifically limit actions, the Company will consider it is executing the latest provided proposal. Alterations to that proposal require agreement from both parties as to alternative direction or costs.   In other words, if you don’t get a signed agreement back to us but act as if you have done so, by requesting work to be done, this is considered acceptance of the proposal. Any alternative work will require your affirmation by email or similar form of communication

4.     Hardware

4.1 Hardware is entirely the customers responsibility.

4.2 When we receive hardware from you for any reason, we do so with the understanding that 4.1 stands. IE: If we take a laptop for repair, turn it on and for any reason it fails to operate, we do not take responsibility nor have costs associated with the failure. Smarter Tech cannot take responsibility for prior condition or treatment of any equipment. We apologise in advance if a failure or similar happens whilst the hardware is in our care. 

4.3 Having said all this we do take all care, just no responsibility. We also take our relationship with you seriously and will do what is necessary to maintain strong customer relationships before saving costs.

5.     Terms and Conditions

These terms and conditions and any subsequent terms and conditions issued by the Company shall apply to all orders for the goods and the services made by the Buyer after the date and time at which these conditions are first delivered or sent by email or facsimile to, or otherwise brought to the notice of, any employee, staff member or representative of the Buyer. It shall be the Buyer’s responsibility to ensure that these conditions are promptly brought to the attention of the appropriate staff of the Buyer, and accordingly any order made by the Buyer after the date and time described above in this clause shall be deemed to be an acceptance of these conditions.


6.     Price

6.1.The Price shall be as indicated on proposals and invoices provided by the Company to the Buyer in respect of products and/ or services supplied; or

6.2.The Price shall be the Price of the Company’s current Price at the date of delivery of any goods.

6.3.Time for payment for the products and/or services shall be of the essence and will be stated on the invoice, quotation, tender documents, work authorisation form or any other work commencement forms. If no time is stated then payment shall be due on delivery of any goods.

6.4. The Buyer agrees that the cost Price shall be determined by the Company, and shall take into consideration “one-off” costs as to be agreed upon prior to invoicing.

6.5.The Company reserves the right to implement a surcharge for alterations to specifications of products after the order has been placed.

7. Payment, Late Payment, Default of Payment and Consequences of Default of Payment

6.1 Unless otherwise negotiated, invoicing will occur at the first occurrence of: – 3 weeks post acceptance of the Company’s proposed work. This clause is independent of other progress items. This provision protects the Company’s committed investment and simultaneously allows the Buyer autonomous control over decisions whether those decisions are handed to the Company or held in control by the Buyer.

6.2 The method of payment will be made by cash, cheque, bank cheque, direct credit, or by any other method as agreed to between the Buyer and the Company.

6.3 Subject to any provision to the contrary in the Contract, payment shall be received on or before the 7th day following the date of the Company’s invoice to the Buyer, which shall be issued promptly on or after delivery of the goods.

6.4 Late payment shall incur interest at the rate of 2.5% per month calculated on a daily basis. This shall be payable on any monies outstanding under the Contract from the date payment was due until the date payment is received by the Company, but without prejudice to the Company’s other rights or remedies in respect of the Buyer’s default in failing to make payment on the due date.

6.5 Without prejudice to any other remedies the Company may have, if at any time the Buyer is in breach of any obligation (including those relating to payment), the Company may suspend or terminate the supply of Goods to the Buyer and any of its other obligations under the terms and conditions. The Company will not be liable to the Buyer for any loss or damage the Buyer suffers because the Company exercised its rights under this clause. The Company may also take steps that can be activated from within the supplied goods to ensure its services are paid for.

6.6. In the event that:

  1. Any money payable to the Company becomes overdue, or in the Company’s opinion the Buyer will be unable to meet its payments as they fall due; or
  2. The Buyer becomes insolvent, convenes a meeting with its creditors or proposes or enters into an arrangement with creditors, or makes an assignment for the benefit of its creditors; or
  3. A receiver, manager, liquidator (provisional or otherwise) or similar person is appointed in respect of the Buyer or any asset of the Buyer; then without prejudice to the Company’s other remedies at law
  4. The Company shall be entitled to cancel all or any part of any order of the Buyer that remains unperformed in addition to, and without prejudice to any other remedies; and all amounts owing to the Company shall, whether or not due for payment, immediately become payable.

6.7. PayPal payments

  1. Payments for quoted products or services (non standard pricing) that are made using the PayPal system from within New Zealand incur a 5% surcharge to account for international currency, processes and fees.
  2. This surcharge is standard and will not be waived for payments made from within New Zealand for quoted products and services.
  3. Direct Bank Payment is accepted in New Zealand


8.     PPSA

7.1.The Contract constitutes a security interest in the goods supplied by the Company to the Buyer for the purposes of the PPSA as security for payment by the Buyer of all amounts due under the Contract, including any future amounts.

7.2.The Buyer agrees to promptly execute and deliver to the Company all assignments, transfers and other agreements and documents and do anything else which the Company may deem appropriate to perfect the Company’s security interest over the Buyer, or obtain the priority required by the Company or register (and renew registration) a financing statement for a security interest in favour of the Company.

7.3.To the extent that Part 9 of the PPSA applies, the Buyer agrees that the provisions of sections 114(1)(a), 120, 122, 133 and 134 of the PPSA which are for the Buyer’s benefit, or place any obligations on the Company in the Buyer’s favour, will not apply; and where the Company has rights in addition to those in Part 9 of the PPSA, those rights will continue to apply.

7.4.To the extent that Part 9 of the PPSA applies, without limiting anything in the previous paragraph, the Buyer hereby waives its rights under sections 116, 120(2), 121, 125, 126, 127, 129 and 131 of the PPSA, and its rights to receive a copy of a verification statement under section 148 of the PPSA in respect of any financing statement or financing change statement registered by the Company.

7.5.The Buyer agrees to treat the security interest in the goods as a continuing and subsisting security with priority over a registered general security interest and any unsecured creditors, regardless of whether the goods have become fixtures at any time before payment has been made for them.

9.     Governing laws

These Terms of Trade will be interpreted in accordance with applicable government legislation, which will have exclusive legal jurisdiction over any dispute in relation to the products and/or services or these Terms of Trade. If an issue arises and we don’t take action right away, this doesn’t mean that we are giving up any rights that we may have (such as taking action in the future). If it turns out that a particular term is not enforceable, this will not affect any other terms. New Zealand laws will apply to any disputes arising out of or relating to these terms or the Services. Any contention that ends up in a court of law will be done so in Nelson, New Zealand. You and us consent to satisfying any issues in this court.

10.     Dispute resolution

The Company will endeavour to resolve any dispute between the Buyer and itself without the need for Court proceedings. Any such attempt is without legal prejudice.

11.  Reservation of title

Ownership and title of the goods remains with The Company until the purchased price and all other monies owing by the Buyer, under the contract or any other contract to The Company, have been paid in full.

12.  Warranty

The Company warrants that it will repair or make good any defects in the goods, if written notice of the claim is received by the Company within seven (7) days from the date the goods were delivered. No claim shall be accepted under such warranty if any attempt to repair the defective goods is made by any person not authorised by the Company, or if the defective goods have been modified or incorrectly stored, maintained or used. If the Company elects to repair or replace any defective goods, such work shall be undertaken at such place as the Company may reasonably specify and the Buyer shall be responsible at its cost and risk for shipment of the defective goods to the place specified.


13.  Liability

The Company shall not be liable for any loss of any kind whatsoever suffered by the Buyer as a result of any breach of any of the Company’s obligations under the contract, including any cancellation of the contract or any negligence on the part of the Company, its servants, agents or contractors, nor shall the Company be liable for any loss, damage or injury caused to the Buyer’s servants, agents, contractors, buyers, visitors, tenants, trespassers or other persons. The Buyer shall indemnify the Company against any claim by any such person. We provide our Services using a commercially reasonable level of skill and care and we hope that you will enjoy using them. But there are certain things that we don’t promise about our Services. OTHER THAN AS EXPRESSLY SET OUT IN THESE TERMS NEITHER US NOR OUR SUPPLIERS MAKE ANY SPECIFIC PROMISES ABOUT THE SERVICES. FOR EXAMPLE, WE DON’T MAKE ANY COMMITMENTS ABOUT THE CONTENT WITHIN THE SERVICES, THE SPECIFIC FUNCTIONS OF THE SERVICES, OR THEIR RELIABILITY, AVAILABILITY, OR ABILITY TO MEET YOUR NEEDS. WE PROVIDE THE SERVICES “AS IS”. However, where possible, we will satisfy your desire to have security in the Service you are receiving.  

 For information about how to contact Smarter Tech, please visit our  contact page